Date Dots turns the sticker your team already writes on into a system: fewer dating mistakes on the shift floor, and a live view for managers of what's open, what's expiring, and what's been quietly forgotten in the back of a fridge.
Date Dots doesn't invent a new system — it's the seven-colour date-dot method your kitchen already knows, just harder to get wrong and impossible to lose track of.
The maths is done for you: shelf life, cut-off times, and next-morning grace periods are all handled automatically — a rushed 2pm write-up gets the same correct date as a calm 8am one.
Active shows every open item across chilled, ambient, and made-up stock, sorted by what's closest to its use-by — not by which fridge or cupboard it happens to be in.
A manager covering three sites can see all three from home: what's expiring, what's overdue, and whether today's checks actually happened.
One price per location, a handful of logins included, and a small per-user add-on beyond that — so a single cafe and a 150-site chain both pay for what they actually use.
| Business | Locations | Staff logins | Estimated cost |
|---|---|---|---|
| Independent cafe | 1 | 4 | £36/year |
| Small chain — 30 coffee shops | 30 | 120 | £877/year |
| Medium coffee house group | 150 | 600 | £4,357/year |
Figures are illustrative, based on the formula above (£30 base + £5 per additional location per year + 50p per user per month beyond the first 3), assuming an average of 4 staff app-users per site. Your actual cost depends on how many staff at each site actually need a login — not everyone on shift needs the app.
Date Dots supports your process — it doesn't replace it. Staff still need to fill in and affix a physical date dot sticker (or write on the container) to stay compliant with food safety regulations. The app makes that step faster and harder to get wrong; it isn't a substitute for it.