Every date dot, filled in, on time, everywhere you trade.

Date Dots turns the sticker your team already writes on into a system: fewer dating mistakes on the shift floor, and a live view for managers of what's open, what's expiring, and what's been quietly forgotten in the back of a fridge.

Try the free demo See pricing

No card required — the demo runs entirely on your device.

DISCARDTUESDAY

Opened01/09

Discard date03/09

Hollandaise Sauce · Chilled

Discard time11:45

Built for the person writing the label, and the person who never sees it get written.

On shift

For the person holding the sauce pan

Scan or search the product, and the app works out the shelf life, the colour, and the exact discard date — no mental maths at the pass.
One tap between the wrong sticker and the right one: chilled or ambient, sizes, all asked upfront, not guessed.
Works with no signal — a fridge in a basement or a van with no bars doesn't stop the shift.
Restocking is a real scan, not a silent overwrite, so nothing gets replaced by accident.

Off site

For the person responsible for all of it

See every site's open stock from your phone — what's expiring this morning, what's already gone over, and where.
Every entry is timestamped and attributed, so you know who logged what, and when — useful for training, and for audits.
The item that's been sitting forgotten in the corner of a walk-in shows up in Active the same as the one on the counter — nowhere left to hide.
Roll it out site by site: each location is its own space, with its own staff logins, under one account.

The week is the interface.

Date Dots doesn't invent a new system — it's the seven-colour date-dot method your kitchen already knows, just harder to get wrong and impossible to lose track of.

Fewer errors

The maths is done for you: shelf life, cut-off times, and next-morning grace periods are all handled automatically — a rushed 2pm write-up gets the same correct date as a calm 8am one.

Nothing hidden

Active shows every open item across chilled, ambient, and made-up stock, sorted by what's closest to its use-by — not by which fridge or cupboard it happens to be in.

Remote visibility

A manager covering three sites can see all three from home: what's expiring, what's overdue, and whether today's checks actually happened.

Pricing that scales the way your business does

One price per location, a handful of logins included, and a small per-user add-on beyond that — so a single cafe and a 150-site chain both pay for what they actually use.

£30/year

Base plan — covers your first location and 3 staff logins

+£5/year

Per additional location

+50p/month

Per staff login beyond the 3 included

Worked examples, assuming roughly 4 app users per location
Business	Locations	Staff logins	Estimated cost
Independent cafe	1	4	£36/year
Small chain — 30 coffee shops	30	120	£877/year
Medium coffee house group	150	600	£4,357/year

Figures are illustrative, based on the formula above (£30 base + £5 per additional location per year + 50p per user per month beyond the first 3), assuming an average of 4 staff app-users per site. Your actual cost depends on how many staff at each site actually need a login — not everyone on shift needs the app.

Date Dots supports your process — it doesn't replace it. Staff still need to fill in and affix a physical date dot sticker (or write on the container) to stay compliant with food safety regulations. The app makes that step faster and harder to get wrong; it isn't a substitute for it.